(#15) California Jazz Foundation’s “Give The Band A Hand” Concert (April 6, 2014) – Part 3 (Make It Work)

Thursday, April 24th, 2014

Picking up from yesterday

So, we find out that people are going to start trickling in. I find a person who has info on how we register people. And then I start working with her at registration until the people actually assigned to registration show up.

As volunteers trickle in, they seem a bit lost and confused. The person they’ve been emailing with is nowhere to be found because as the producer of the event, he’s running around taking care of a bunch of other things.

Since the volunteer coordinator ignored me, I just started people where they could go. I barely even know, but I just took any information I did have and thought about where people could be used. I ended up leaving registration to go basically work the floor and see if I could see any places where we needed more volunteers, or any volunteers who needed answers (that I could only hope I could give them).

After guests had time to mingle, drink, pose at step-and-repeat, and take a look through the silent auction, it was time for the sit-down dinner. So, we ushered everyone into the dinner, and then hung out as confused volunteers in the hallway.

We had been shown there’d be a room for us where we got unlimited(!) pizza.

(Blugh. I’ll admit I had a bit too much… I’ve been more responsible about food lately… but is it not maybe a bit challenging to be completely responsible with unlimited pizza at your disposal?)

So, we went in and had some pizza. That’s where I met the auctioneer, who also had not been given all that much information.

He said he was going to need volunteers to help write down bidder numbers and such. I know this is silly because there’s really no reason I needed to take responsibility for this event. But I was just nervous.

I don’t want to sound as though I think I’m a superhero. I’m pretty sure things could’ve been figured out without me. But, I felt better about staying. So, I stayed.

When the auction was approaching, there were supposed to be donation sheets passed out at the tables. The auctioneer had been told that had happened. But alas, it had not. Then, we were told to just pass it out right then – during the acceptance of an award! That was our last chance before the auction.

And this is where I’ll pick up tomorrow.

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